The American Civil Liberties Union (ACLU), the nation’s premier public interest organization devoted to the defense of the Bill of Rights, seeks a fulltime Executive Assistant to work with the Deputy Executive Director. The Executive Assistant will report to the Deputy Director and work closely with the organization's staff, board, affiliates, funders and the media.
ROLES AND RESPONSIBILITIES
• Draft, edit, produce and distribute correspondence as directed
• Receive and screen communications to the Deputy Director, including telephone calls, mail and e-mail messages
• Create and develop visual presentations (charts, graphs) as needed
• Coordinate meetings and prepare meeting materials for Deputy Director with various committees, donors, affiliates, staff, etc.
• Record meeting minutes
• Assist with annual budget process
• Prepare various confidential reports and documents including information collection and compiling into standard format
• Handle the travel arrangements, meetings, conference calls and maintain the appointment calendar for the Deputy Director
• Liaise with outside organizations regarding requests for information
• Maintain electronic and hard copy files, including contact information
• Process invoices and prepare requests for reimbursement
• Collect, open and prioritize mail
• General photocopying and faxing as needed
• Monitor and maintain appropriate levels of office supplies
• Undertake special projects as assigned
EXPERIENCE AND QUALIFICATIONS
• Demonstrated high-level administrative experience
• Associates or Bachelors degree preferred
• Fluency with Word, Excel, Access, PowerPoint, Outlook and other applications in Windows environment
• Experience with internet research and database management
• Must have pleasant telephone manner, outstanding interpersonal and communications skills
• Proficiency with managing and tracking budgets.
• Strong attention to detail, solid writing and organizational skills
• Ability to manage multiple projects simultaneously under strict deadlines
• Calm demeanor in fast paced environment with minimal supervision
• Ability to work as part of a team and independently
• An interest in civil liberties is preferred
COMPENSATION
The ACLU offers a generous and comprehensive compensation and benefits package, commensurate with experience and within the parameters of the ACLU compensation scale.
The ACLU is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, and lesbian, gay, bisexual, and transgender individuals.
The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”
HOW TO APPLY
If you are a proactive and resourceful team player with a passion for public interest issues, please send a cover letter (with salary requirements) and resume by email to hrjobs@aclu.org - reference [EXEC-06] in subject line – or by mail to:
Human Resources
RE: Executive Assistant to Deputy Exec Director, [EXEC-06]
American Civil Liberties Union
125 Broad Street, 18th Floor
New York, NY 10004
Applications will be accepted until the position is filled, which will not be before November 17, 2006. Please indicate where you learned of this job posting.